Maintenance Administrator

About The Role
Maintenance Administrator based in Cardiff
Full Time | £12.71 per hour | 37.5 hours per week
6 month Fixed Term Contract
Are you positive, adaptable, collaborative, reliable, and professional, with a proactive approach to challenges and development?
We’re looking for a proactive Maintenance Administrator to support our Estates & Maintenance team during a period of change. You’ll manage the day-to-day helpdesk, coordinate maintenance activities, and play a key role in the mobilisation of new CAFM system.
What you’ll do:

Act as a first point of contact for maintenance requests, including monitoring and responding to our Estates emergency line
Log, track, and coordinate reactive and emergency maintenance requests
Support the scheduling and coordination of works for Direct Labour Operatives (DLOs) and external contractors
Support CAFM system migration and data management
Maintain accurate maintenance records, compliance documentation and audit trails to support Estates reporting and KPI monitoring
Assist with internal and external audits and inspections by collating and providing required documentationWhat you’ll need:

1–3 year experience working within Facilities Management, Estates, Maintenance, or Construction environments
Strong organisational and time-management skills with the ability to manage multiple priorities
Confident using CAFM/CMMS systems and Microsoft Office (Word, Excel, PowerPoint, Outlook)
Organised, detail-focused, and able to manage multiple priorities
Clear strong communication skills, both written and verbal
Ability to work effectively in a reactive, fast-paced operational environment
Basic understanding of maintenance or technical operations is desirable
The right to work in the UK with at least 12 months remaining on your visa (if applicable).At Orbis Education and Care, our values are built on PASSION – putting People first, being Accepting, Supporting one another, Sharing ideas, staying Innovative, creating Opportunities, and welcoming New people.
Orbis Education and Care, is proud to be an inclusive employer.
Applicant Privacy Notice
INDMIX